When creating workers in the PurePro application, users might add the same worker multiple times in the same account.
The system handles these duplicate workers based on the 1st worker record. The system identifies duplicates records under 3 cases, these are: -
In this case, the system looks for duplicate workers based on worker’s National Insurance (NI) Number.
A worker is defined as duplicate if the NI number of the new worker matches the NI number of an existing worker in the account.
If the 1st worker is still active in the system, the application will trigger a warning “Worker exists with same NI Number in the system”
Users will be allowed to pay both workers as standard.
In this case, the system looks for duplicate workers based on worker’s National Insurance (NI) Number or worker details.
A worker is defined as duplicate if
The NI number of the new worker matches the NI number of an existing worker in the account, and/or
The Forename, Surname, DOB (Date of Birth) and Gender matches the details of an existing worker in the account
If both workers satisfy at least one of the aforementioned conditions and both workers have same start date in current tax year, 2nd worker will be classified as a duplicate and marked as status “Error” with error message and task – “Error: An employment already exists for this worker with the same start date. (Worker_Ref)”
In this case, the user will have to update the start dates on both workers to ensure both workers don’t start on the same date.
In this case, the system looks for duplicate workers based on worker’s National Insurance (NI) Number or worker details.
A worker is defined as duplicate if
The NI number of the new worker matches the NI number of an existing worker in the account, and/or
The Forename, Surname, DOB (Date of Birth) and Gender matches the details of an existing worker in the account
If the 1st worker has been marked as left but was not sent on the FPS as a leaver in the leaving period, the duplicate worker will be created with status “Error” and an error message “Worker is already live on payroll. You must send the FPS containing their leave date before worker can be added again as a new starter.”
In this case, the user will have to send an FPS adjustment for the 1st worker before they can start paying the duplicate workers as standard. The duplicate workers’ status will resolve from error to starter post successful submission of FPS adjustment.
If the 1st worker has been marked as left and has been sent on the FPS in the leaving period, any subsequent worker with identical details will not be marked as “Duplicate”.
Worker has been marked as left in previous tax year and not in current tax year.
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