Data Import

Data Import allows users to efficiently import essential data, including workers, customers, timesheets, rates, payments, deductions, holidays, and more. This feature streamlines the process of bringing in large sets of data, ensuring quick and accurate integration into the payroll system for seamless management and processing.

How to import a file

To Import data into PurePro application, follow these steps: -
    Navigate to Data Import
    Click on "Upload File" in top right corner
    Select the file and Import type
    Click "Import Data"
Only one file can be imported at a time, multiple files can be selected but will be imported subsequently.
Users can select which "Business Unit" to import data in via the data import screen
Data Importer might try and auto select the import type based on the file selected. Users are prompted to verify the import type before importing.
Upon successfully importing data, the importer will display a message "Import Completed" and the data is ready to eb accessed in the application.
However, if any error had been encountered during the import process, the importer will display a message "Import completed with error". users can view the error by clicking on this message.

https://slite.com/api/files/9HZHT_tI_7NwZP/imported-image?apiToken=eyJhbGciOiJIUzI1NiIsImtpZCI6IjIwMjMtMDUtMDQifQ.eyJzY29wZSI6Im5vdGUtZXhwb3J0IiwibmlkIjoiRVNrUmZEMW9Fa01acUwiLCJpYXQiOjE3NjU2NjIxNTQsImlzcyI6Imh0dHBzOi8vc2xpdGUuY29tIiwianRpIjoiQlcyanZILXRBVnNzX2EiLCJleHAiOjE3NjgyNTQxNTR9.Ap0A0jRDdaE-maD-Rr3Ednpu3uLvx9fINEplgVM2TWU
To minimize the risk of importing incorrect data, PurePro Solution’s data import pre-processor analyses each file before the import process starts, using system-wide validations to identify any errors that could cause the import to fail.
Some of these validations are: - :
  • Validate Incorrect headers in the template
  • Validate Incorrect rate references
  • Validate Incorrect worker details i.e., address details, emails address, etc
  • Validate Incorrect placement or timesheet references specified
  • Validate the Incorrect number of rows in each file
  • Validate placements and timesheets for workers that have left and should not import
  • Validate if the worker has accrued some holidays or not
  • Validate if the worker has passed the LEL requirements for STAT payments
  • Validate if the worker has left when importing timesheets or placements
  • Missing backing data if enabled in billing scheme.
In case, where an import file, fails validation, the data pre-processor will raise an error and will not import the file, until the errors have been rectified.
For a visual representation of data Import, please refer to this  Data Import Flowchart⁠ .
For further instructions and recommendations, please refer to this  💎Data Import guidelines⁠ .
To access sample import files, please refer to our  Data Import Templates⁠  guide.
For common data import related errors, please refer to or  Data Import Troubleshooting⁠ guide.

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